Vendors are responsible for the following:

1. Setting up booth between 8:00-9:30AM on Saturday, May
2. Tearing down booth between 5:00-6:00PM on Saturday, May 4
3. Ensuring booth is maintained, tidy, and clean between 10:00AM-5:00PM
4. Providing secure payment options, including required technology. Public WIFI is available. (NOTE: there is no ATM on site)
5. Providing any booth materials that are required but not listed in “Vendor Space” (see below)
6. Providing free samples of products for the public
7. Providing paper cups for sampling
8. Providing kettles, carafes, and/or other water heater/tea dispensers
9. Providing proof of liability insurance OR signing a release of liability contract
10. OPTIONAL: Providing a door prize donation

Includes:

1. One or Two 6-foot tables
2. Two chairs per table (up to four chairs total)
3. Free and accessible parking
4. Limited access to tap water
5. Limited access to garbage cans
6. Limited electrical access (*available upon request)

Excludes:

1. Payment systems, floats/change, Interac/terminals
2. Tablecloths
3. Power bars
4. Access to kitchen or dishwashing facilities
5. Carts or dollies for transportation of materials
6. Sample supplies (e.g. paper tea cups, tea pots, carafes, napkins, etc.)
7. Display items/furniture
8. Liability insurance

A Certificate of Liability Insurance that is usually required for special events is sufficient. If you are acquiring a certificate of insurance specifically for this event, please provide the following information if possible:

• $5 Million Commercial General Liability Insurance on an Occurrence Basis
• Cross liability & severability of interest clauses included under the CGL Policy
• Naming the Town of Milton as Additional Insured (Town of Milton, 150 Mary Street, Milton ON, L9T 6Z5)
• Indicating a description of what the COI pertains to, ie. Facility Rental
• Providing 30 days’ notice of cancellation
• Signature of authorized representative

1. What does it mean that electricity is not guaranteed?
   As the event is being held in a Community Centre rink, each booth will not have access to on-demand electricity.
2. What if I need hot water?
   Powered hot water stations will be available for vendors to fill carafes that can be brought to-and-from booths as needed. However, we do not have the option of powering each booth for on-demand electricity. Please keep in mind that tea tasting need not include hot tea only and many participants will enjoy the brew in a variety of forms. Event volunteers will be on site to help accommodate, and carts will be provided for carafes as needed.
3. Can tables be reconfigured?
   Yes, tables can be configured in any manner desired so long as wheelchair accessibility is accommodated and other booths are not impeded upon.
4. Can additional name tags be requested?
   Yes, additional name tags beyond the four included can be provided upon request. Each table comes with two name tags (up to two tables/four name tags). Vendors are welcome to bring their own chairs/stools for use if needed.
5. How many chairs will I get?
   Each table comes with two chairs. For two tables, four chairs will be provided. Any additional seating must be provided by the vendor.
6. When is set-up?
   Set-up starts at 8:00AM on Saturday. Tables are to be set-up by 9:30AM. There is a bit of a distance between the parking lot to the vendor area, so you may wish to bring a dolly if you have one. There will be a limited number of library carts available to help bring in items.
7. When is tear-down?
   Booths must be disassembled between 5:00-6:00PM.